Special Allocations

Special Allocations 2017-07-21T16:04:45+00:00

Requests for proposals for funding from the MWSU Foundation for special projects will be awarded July 1, 2017-June 30, 2018 (FY18)

The deadline for proposals to be submitted is March 10 no later than 4:30 p.m. Requests must be submitted to Spratt Hall 111.

If you are requesting funds for a project for which funds have been provided previously, then your accountability report for the previous project must be received by the April 1 deadline or with the new proposal. This could affect the committee’s willingness to approve future funding.

If you have any questions, please contact Jenny Sherlock at (816) 271-5647 or jsherlock@missouriwestern.edu.


Proposal Deadline: 4:30 p.m., March 10
Award Year: July 1, 2017 – June 30, 2018

Submit Application


The mission of the Missouri Western State University Foundation is to support the university and its goal to inspire a lifelong passion for learning, and to empower a diverse population of students to succeed as citizens in a changing world. The Foundation exists to foster partnerships and vital connections by encouraging gifts and stimulating investments to further the cause of Missouri Western State University.


The Foundation Board seeks proposals that promote serving the students of Missouri Western State University. The Foundation is committed to assisting the University in accomplishing its mission and achieving its goals by promoting an environment for private financial investment. MWSU Foundation Allocation requests may include but are not limited to the following guidelines:

  • Capital asset purchases

  • One-time special project funding

  • Start-up program funds – Seed money, program should become self-sustaining after 3 years

  • Food and travel expenses may be considered if they are an essential part of your proposal


  • Proposals for funding should demonstrate relationship to the Missouri Western strategic plan and/or campus priorities, and a statement as to the intended impact of the activity;

  • Proposals must utilize a standard format, and be written clearly and concisely;

  • Proposals must be submitted in a timely manner following established application process and deadlines; and

  • Proposals must include statements of support and approval from the respective Chairperson or Supervisor, Dean or Director, and the appropriate Vice President. A peer review process may be conducted as part of the review process for these approvals.

Submit Application


University Allocations Advisory Committee Assembles to Complete Recommendations

The committee consists of the following:

  • University President
  • Vice President for Academic Affairs
  • Vice President for University Advancement, who also serves as Executive Director of the Missouri Western State University Foundation

Other University representatives may be consulted as necessary regarding specific requests

Final Recommendation Process

  • Foundation Board’s Allocation Committee considers University Advisory Committee’s recommendation before submitting final recommendations to the complete Foundation Board
  • Foundation Board votes on recommendations at May Board Meeting.
  • Notice of funding will be provided by email within 10 business days of the approval.


Purchases must:

  • Be made through the University Budget Code – MWSU Foundation Special Allocations (FSA-1329-50000-11)

  • Be approved through the proper channels.

    • Purchase Requisition – requires Banner approval by Foundation CFO
      Copy of invoice must be sent over to the Foundation Office with Chair/Supervisor signature before being approved by Foundation CFO
    • Procurement Card, Purchase Order, or Remittance Vouchers – requires signature of Chair/Supervisor and Foundation CFO
  • Include a copy of the purchase order, invoice, receipt or other purchase documentation sent to the Foundation accountant in Spratt 111

  • Be made before June 30, the end of the fiscal year

Accountability Reports

Accountability reports are required at the completion of the program in order to facilitate the Foundation’s review/assessment of the impact of the activity. Reports should be submitted no later than 30 days after the event is completed/purchase is made. Funds will not be paid or reimbursed without a report.


Contact Jenny Sherlock at (816) 271-5647 or jsherlock@missouriwestern.edu.